District 9350 Annual Awards Criteria
Attendance Awards
Best monthly attendance returns (Roll of Honour)
The club that consistently submits accurate Club membership and attendance reports to the District Services Centre by the 15th of the month following as required by RI Bylaw 4.090
Best club meeting attendance (The D K Hattersley Cup)
The highest cumulative percentage attendance for the nine months from July to March of the year of the annual conference.
Best conference attendance (% delegates x distance) (Hermanus Shield)
Determined by the number of members in the club who have registered for the conference prior to the start of conference, expressed as a percentage of the number of members as reported to RI on the most recent semi-annual report immediately prior to conference (usually the January report), multiplied by the distance as the crow flies from the clubs location to the conference town or city. Clubs that have not paid RI dues and therefore have not reported membership number to RI shall be excluded.
Best Rotarian and Partners attendance at conference (The John and Molly Cook Trophy)
Determined by the total number of Rotarians and partners from a club who are registered for conference prior to the opening of conference.
Membership Development Awards
Highest % growth in membership (The Charles Bashew Cup)
Determined by taking the increase in membership calculated as at 31 March of the Conference year expressed as a percentage over the base month of April in the preceding Rotary year. All numbers are to be as reported to the District Services Centre for those months.
Highest net growth in membership
Determined by the greatest increase in net membership in March of the conference year over the membership number for the club in April of the preceding Rotary year. All numbers are to be as reported to the District Services Centre for those months.
Buletin Awards
Bulletin containing best Rotary information (The Cron and Corrie Cronwright Shield)Every bulletin to contain items of Rotary information
The information must be
- current
- relevant
- interesting
Most improved bulletin (Jack Clifford Trophy)
The publication covers the key aspects of a club bulletin
- Club information – current, past, members info
- District Information – current events, conference, general information
- Rotary Information
The readability and quality of the bulletin must have improved over the year
The improved standard has been maintained over the year
Best Club bulletin (Frank Connock Shield)
Every bulletin covers the following aspects:
Club information
Future events (diary / notices)
Past events (reports / photo’s)
Members information (announcements, new members, birthdays etc)
District Events
Future events (major events, other club activities)
Past events (report on activities of interest to the club)
District Conference
The bulletin promotes and reminds members to attend conference / mini’s / seminars
Rotary Information
Every bulletin contains at least one item of Rotary Information.
Readability
The presentation of the bulletin. Is it easy to read?
Club Image
Would a member be proud to present this to a non Rotarian as a ‘snapshot’ of his/her club and its activities?
Regularity
the bulletin must come out regularly, and on time
Conference Awards
Best Club Album of the Year (The Leon Morris Trophy)
1. Presentation – overall appearance
2. Relevance of content (reflecting activities, projects and fellowship)
3. Arrangement of material e.g. grouping of projects or events: chronological order.
4. Use of captions and information about pictures or photos.
5. Creates interest outside of own Rotary club.
6. Covers activities of current year (not a history of the club)
Best community service exhibit at Conference (Harold Hofmeyr Community Service Trophy)
1. Presentation – Professionalism, effort, imaginati
2. Of general Rotary interest, newsworthy, eye catching
Avenues of Service Awards
Best international service project (The District 101 International Service Award – Celtic High Cross)
1. Donation of money is not a criterion
2. Constructive collaboration between clubs in different countries (even in the same district)
3. Encourages hands-on involvement of partner club outside our District in project e.g. matching grant projects
4. Builds international understanding
Best vocational service project (The Roger Handley Trophy)
1. Promotion of the Four Way test
2. Promotes ethics and honesty
Service Award for Professional Excellence (Certificate)
Recognises two persons (One Rotarian and One non-Rotarian) for exceptional professional achievement consistent with the ideals of Rotary.
1 Candidates must be established members of their profession
2 Demonstrate high ethical standards
3 Have achieved professional distinction
4 Have experience in training and/or motivating others in their profession
5 Have a record of community service.
Best community service project (The Len Breen Trophy)
1. A viable project that meets the community’s needs
2. Ongoing sustainability
3. Implemented in partnership and in collaboration with the community/authority structure and organization
4. Degree of participation of Rotary club members
5. Degree of participation by the community
6. Enhances Rotary’s visibility and public image in the community
7. Project should have been running for six months prior to conference
8. Donation of money is not a criterion
Women and Children abuse award
1. A viable project that meets the community’s needs
2. Implemented in partnership and in collaboration with the community/authority structure and organization
3. Degree of participation of Rotary club members/other clubs/community
4. Enhances Rotary’s visibility and public image in the community
5. Provides qualitative and quantitative results to ensure that the project is meeting the community’s needs
6. Provides guidance, information sharing to assist other Rotary clubs to implement similar projects
7. Ongoing sustainability a recommendation
8. Project should have been running for at least a year
Best District project (The Roscar Trophy)
An exceptional project that incorporates all the criteria for Avenue of Service awards but stands out in the opinion of the Adjudicators as a project worthy of the title “Best District Project”. It is not necessary that this award will be given every year. If no project is adjudicated to qualify for the award it shall not be given.
Commitment to Service Award
Recognises Rotary club members who have been Rotarians for 25 years or more with a record of unwavering support for the club and the ideals of Rotary. While many Rotarians may have reached the milestone of 25 years in Rotary this award is intended to recognize those who have served quietly and consistently throughout the years and whose efforts may have gone unnoticed beyond the Rotary club.
1 Been a member of one or more Rotary clubs for a total of 25 years or more
2. Demonstrated the ideals of Rotary through service
3. Served in several club committees or board positions
4. Participates consistently in club service activities
5. Adds to the fellowship of the club
6. Welcomes newer and younger members to the club
7. Commits significantly to local service efforts.
Youth Awards
Best contribution through Interact and Rotaract (District 9350 Award)
1. Degree of collaboration between Interactors/Rotaractors project and Rotarians
2. Level of project promotion of Interact/Rotaract - positive impact on the Rotary/ Interact/Rotaract image.
3. Percentage of club members involved in development and in implementation of project
4. Quantitative and qualitative results of project
5. Project innovation
Best youth service project
1. A viable project that addresses youth needs
2. Implemented in partnership and in collaboration with youth organisations
3. Degree of participation of Rotary club members in the project
4. Enhances Rotary’s visibility amongst youth
5. Provides measurable results to ensure that the project is meeting needs
6. Project is ongoing and sustainable
District Rotary Foundation Awards
Best per capita increase to Rotary Foundation (The Tony and Joan Whitehead Trophy
Determined by the amount each club donates or pledges before the annual conference in the current Rotary year against the amount donated during the previous Rotary year. The US$ amount is used to determine the per capita amount for each club and the number of members as reported to RI on the semi-annual report for July (at the beginning of the Rotary year) is used as the base number for calculating the number of members in a club.
Best per capita contribution to Foundation (The Duncan Elliot Rotary Foundation Floating Trophy)
Determined by the amount each club donates or pledges before the annual conference in the current Rotary year in US$ divided by the number of members as reported to RI on the semi-annual report for July (at the beginning of the Rotary year)
Public Relations and Communications Awards
District 9350 Public Relations Media Award (Trophy)
Awarded to the Owner/Editor of the media that provided the most effective coverage of Rotary events during the current Rotary year.
Club that best increases the awareness of Rotary in the Community
1. Extent of media coverage obtained (quantitative)
2. Effectiveness of media coverage obtained (qualitative)
Best Club Website (Marius Boraine Trophy)
1. Easy to navigate
2. Comprehensive information
3. Current and up to date
4. All links working and correct
5. Good use of images and visually appealing
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